Togo: Regional Finance and Administration Director

Overview

Jhpiego seeks a Finance and Administration (F&A) Director to provide financial and administrative management for an upcoming USAID-funded multi-country family planning project in francophone West Africa. The project goal is to increase the national percentage of public and private facilities implementing high impact practices for FP in four selected West African countries by: institutionalizing a system for adaptation, and replication of key FP high impact practices; leveraging and engaging domestic resources, donor support, and local communities to build sustainability and scale of selected high impact practices; and institutionalizing a sustainable and self-regulating system of service quality assurance and monitoring. The project will work closely with local and national governments to prioritize this in their national plans; leveraging partnerships with regional and international organizations; and building the capacity of nongovernmental and civil society organizations. The project will operate over a five-year period. In consultation with the COP, the F&A Director will provide financial and administrative management, overseeing all financial, contractual, information technology, human resources, and procurement activities. S/he will be responsible for financial and administrative decision making and problem solving in short timeframes while ensuring operational and project quality and integrity across borders and multiple countries. S/he will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations.

This position is contingent upon award from USAID. West African nationals, especially native French speakers, are strongly encouraged to apply.

Responsibilities

• Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID’s rules and regulations, and terms and conditions of the award
• Oversee day-to-day coordination of financial activities ensuring cost efficiency
• Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
• Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
• Ensure that Jhpiego human resources and administrative procedures are in place for project
• Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
• Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies
• Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
• Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
• Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
• Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
• Contribute to developing work plans and annual budgets for project activities and local office costs
• Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
• Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
• Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
• Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions

Required Qualifications

• Master’s degree in Business Administration, Public Administration, Finance, Accounting or relevant field
• Certified Public Accountant (CPA) or equivalent current certification
• At least 12 years of progressively responsible experience in accounting and finance; prior experience with USAID funded projects required
• At least 10 years experience in successful financial and administrative management of international projects of similar scope and size, ideally in Francophone West Africa. Experience with regional and/or multi-country initiatives is a plus.
• At least five years of direct supervisory experience of professional and support staff
• In-depth knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
• Demonstrated experience organizing resources and establishing priorities
• Subcontract or subagreement financial management experience, with international and local partners
• Knowledge of financing mechanisms - contracts and grants and their relevant terms and conditions
• Experience developing and/or implementing finance and accounting policies, procedures and systems
• Excellent verbal, written, interpersonal, and presentation skills in French and professional working proficiency in English. West African local language skills are a plus.
• Experience hiring and supervising personnel
• Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with donors, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
• Excellent skills in training, facilitation, team building, and coordination
• Ability to coach, mentor and develop financial and administrative capacity of project staff
• In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
• Ability to travel internationally 40% of the time

https://jobs-jhpiego.icims.com/jobs/3017/regional-finance-and-administration-director/job